|
| |
 |
|
 |
 |
TNIADA BYLAWS |
|
 |
|
BYLAWS
OF THE
TENNESSEE INDEPENDENT AUTOMOBILE DEALERS
ASSOCIATION
(A Tennessee nonstock corporation) |
|
ARTICLE I
Name |
|
The name of this corporation (hereinafter
referred to as the “Corporation”) is:
Tennessee Independent Automobile Dealers
Association (hereinafter referred to as "TNIADA"
or "Corporation"). |
|
|
|
ARTICLE II
Purposes and Limitations |
|
Section 1. Purpose.
The Corporation is hereby organized for the
following purposes:
(a) To promote, further and advance the
independent automobile dealers industry in
Tennessee by:
(1) Accumulating, processing and disseminating
information relative to the automobile
industry;
(2) Developing, compiling and providing to the public,
information which will promote a better
understanding of
the independent
automobile dealers’ place in the economy of
the state;
(3) Providing relevant information to regulatory and
lawmaking bodies so that they may have a
better
understanding of the
possible effects of proposed laws, rules and
regulations on the public and the
automobile industry;
(4) Providing independent automobile dealers
opportunities for a fuller understanding of
their responsibilities to
the public and to their
peers through closer fraternization with one
another and providing opportunities for
independent automobile
dealers to work together in harmony for the
betterment of the automobile industry;
(5) Assisting in the promotion and organization of
local, state or regional independent
automobile dealer
associations; and
(6) Working in any other manner deemed advisable by the
TNIADA Board of Directors for the betterment
of
independent automobile
dealers and the public.
(b) To exercise any other powers conferred
upon corporations organized pursuant to the
provisions of the General Corporation Law of
the State of Tennessee, as the same may be
amended or supplemented not inconsistent
with the limitations provided in this
Restated Certificate of Incorporation.
(c) To carry on such other activities as are
permissible for non-profit corporations
chartered in the state of Tennessee.
Section 2. Limitations.
Notwithstanding any other provision of these
Bylaws, the Corporation shall not carry on
any other activities not permitted to be
carried on by a non-profit corporation
chartered in the
State of Tennessee. |
|
|
|
ARTICLE III
Membership |
|
|
|
Section 1. Classification.
The members of TNIADA shall be classified as
follows:
Regular Member
Associate Member
Special Member
Sponsors
Honorary
Lifetime Member
Section 2. Qualifications.
The qualifications for membership shall be:
(a) Regular Member - Any person, firm or
corporation licensed as a motor vehicle
dealer to buy, sell, trade or auction motor
vehicles. Regular Members shall have voting
rights within TNIADA in accordance with
these Bylaws.
(b) Associate Member - Any person, firm or
corporation engaged in a business related to
or associated with the buying or selling of
motor vehicles. Associate Members shall have
voting rights in accordance with these
Bylaws.
(c) Special Member - Individuals, partners,
a collection of individuals, firms or
corporations desiring to become affiliated
with TNIADA, upon payment of dues as
determined by the TNIADA Board of Directors,
be eligible to become a Special Member of
TNIADA. A Special Member shall not have the
right to vote at any meeting of TNIADA.
(d) Sponsor - Any person, firm or
corporation engaged in a business related to
or associated with the buying or selling of
motor vehicles desiring to be affiliated
with TNIADA for advertising or promotional
purposes is eligible to negotiate for
advertising and/or promotional affiliation
with TNIADA. A Sponsor shall not have the
right to vote at any meeting of TNIADA.
(e) Honorary Member - Any person, firm or
corporation may be qualified to become an
Honorary Member of NIADA. Honorary Members
shall not have voting rights within TNIADA
in accordance with these Bylaws.
(f) Lifetime member - All Past Presidents of
TNIADA who are no longer serving as
President or Chairman of the Board shall be
considered to be Lifetime Members of TNIADA.
Lifetime Members shall have the same voting
rights within TNIADA as Regular Members.
(Only one membership per individual).
The Board of Directors may establish other
categories of membership, with such rights
and obligations as the Board may determine,
and may further define the qualifications
for membership eligibility in any category.
Section 3. Applications for Membership.
All applications for Membership or Associate
Membership in TNIADA shall be submitted
directly to TNIADA, accompanied by the first
year's dues or fees, and be made in writing
on a form signed by the applicant, and shall
state: (1) (a) if the applicant is an
individual, his name and address; (b) if the
applicant is a partnership or joint venture,
the name and address of each partner or
participant; (2) the locations of the
applicant's dealerships if applying for
Regular Membership, or other operations if
applying for Associate Membership; (3) the
kinds of activities engaged in related to
motor vehicles; and (4) that the applicant
accepts and agrees to abide by the Bylaws of
TNIADA.
Section 4. Election of Applicants.
The TNIADA Board of Directors shall have the
authority to disapprove any membership
application in its sole discretion,
provided, however, that any applicant so
denied shall have the right to appeal for
reconsideration pursuant to processes
established by the Board of Directors. Upon
request, any applicant for membership or a
member of TNIADA shall furnish information
specified by the Board of Directors relating
to its existing or continuing eligibility
for membership in TNIADA. The TNIADA
Executive Director shall notify the
applicant or any Affiliated Association in
the event a membership application is
denied. |
|
|
|
ARTICLE IV
Fees, Dues and Assessments |
|
Section 1. Fees and Dues.
The dues for all categories of membership
shall be determined by the TNIADA Board of
Directors. Past Presidents of TNIADA shall
not be required to pay dues at any time.
Honorary Members of TNIADA shall not be
required to pay dues at any time.
Section 2. Assessments.
The TNIADA Board of Directors may, at any
time, authorize an assessment against each
type of Regular and/or each type of
Associate Member, but in no event shall any
member be assessed more than Ten Dollars
($10.00) in any six month period.
Section 3. Changes in Qualifications.
If during the membership year, a member of
TNIADA shall cease being qualified for the
classification of membership held by the
member at the beginning of the membership
year, the member’s dues shall remain the
same for the remainder of that membership
year. |
|
|
|
ARTICLE V
Resignation, Termination and
Changes in Classification of Membership |
|
Section 1. Resignation.
Any member may resign from TNIADA by so
notifying the Executive Director in writing,
provided, however, that there shall be no
refund of dues in the event that a member
resigns, and resignation of membership shall
not extinguish such member's financial
obligations, if any.
Section 2. Termination.
The TNIADA Board of Directors may suspend or
terminate the membership of any member in
the event that:
a. The member is sixty (60) days in arrears
in the payment of any fee, dues or
assessment pursuant to procedures
established by the Board of Directors.
b. The member’s conduct has been such as to
bring discredit upon TNIADA or independent
automobile dealers as a whole, or has failed
to comply with appropriate duties and
obligations as a member of TNIADA. There
shall be no
refund of dues in the event that member’s
membership is terminated pursuant to this
Article V. Provided however, the TNIADA
Board of Directors may, upon that body’s
finding of extenuating circumstances,
authorize a prorated refund of the balance
of a terminated member’s current membership
year’s dues, based upon the number of months
left in the terminated member’s current
member year. Any member facing suspension or
termination shall be given reasonable notice
thereof, shall be entitled to a hearing
before the Board of Directors at the next
regularly scheduled meeting of that Board,
and shall be provided all other appropriate
due process.
Membership may also be terminated by the
cessation of business operations of a
member, by the timely submission of written
notice of membership resignation or non
renewal (as provided for in Section 1 of
this Article), or by the failure of a member
to continue to satisfy the relevant
membership requirements established by the
Board of Directors. However, such
termination of membership shall not
extinguish such members' financial
obligations, if any.
Section 3. Changes in Classification.
If, during the membership year, a member of
TNIADA shall cease to be qualified for the
classification of membership held by the
member at the start of the membership year,
then the member shall be immediately
reassigned to the classification of
membership for which the member is then
qualified. Provided however, if the member
has ceased to be qualified for any
classification of membership, that
membership in TNIADA shall be terminated
immediately. However, such termination of
membership shall not extinguish such
member’s financial
obligations, if any.
Section 4. Delegation of Authority.
The TNIADA Board of Directors may
delegate to the Executive Director the
authority to terminate membership for
failure to pay any fee, dues or assessment
as set forth above.
Section 5. Reinstatement.
Any person, firm or corporation whose
membership in TNIADA has been terminated
because of nonpayment of dues, fee or
assessment may request reinstatement as a
member, provided, that said request is made
in writing within ninety (90) days of the
termination of such membership, and provided
that the request be accompanied by the
unpaid dues, fee or assessment, plus any new
dues, fee or assessment which may have
become due and payable subsequent to the
termination of such membership. The TNIADA
Board of Directors shall approve or
disapprove all such requests. |
|
|
|
ARTICLE VI
The Board of Directors |
|
Section 1. General Powers.
The affairs of TNIADA shall be managed by
its Board of Directors. It shall be the
Board of Directors’ duty to carry out the
objectives and purposes of TNIADA, and to
this end the Board of Directors may exercise
all powers of TNIADA. The Board of Directors
shall be subject to the restrictions and
obligations set forth by law and in the
Corporation’s Certificate of Incorporation
and these Bylaws. In particular, without
limitation, the TNIADA Board of Directors,
in accordance with the Bylaws of TNIADA,
shall elect or confirm, as the case may be,
the Officers of TNIADA, shall have final
authority in the adoption or rejection of
the TNIADA Budget, shall have authority to
formulate policies to be followed by TNIADA,
shall have final authority to adopt or
reject any policies proposed to be
implemented by TNIADA, and shall have the
power to execute management contracts for
the purpose of the Executive Director
position.
Section 2. Number and Qualifications.
(a) The Board of Directors shall consist of
the following persons: |
-
The Chairman of the Board
-
No less than three (3) Elected Members
-
No less than one (1) participating
Associate Member
-
No less than one (1) participating
Auction Personnel
|
|
Section 3. Selection and Tenure of
Directors (Board Members).
a. Each Director shall serve until such time
they become ineligible under these Bylaws to
qualify for their position or until such
time the Board of Directors deems necessary.
Each Director shall commit to attend no less
than three (3) Board Meetings per year and
at least six (6) monthly conference calls.
(The Board of Directors has the right to
consider each person’s circumstances and
vote accordingly for dismissal or
reinstatement of that member).
Section 4. Removal or Resignation of
Directors (Board Members).
Any Executive Director may be removed from
office at any time by the affirmative vote
of at least two-thirds of the voting members
present at any meeting at which a quorum is
present. Any Executive Director may resign
at any time by giving written notice to the
President, Secretary or to the Board of
Directors. Such resignation shall take
effect at the time specified in such notice,
or, if no time is specified, at the time
such resignation is tendered.
Section 5. Vacancies.
Whenever a vacancy shall occur in the Board
of Directors or any Directorship to be
filled by reason of an increase in the
number of Directors, the vacancy may be
filled at any time by the Board of
Directors. A Director selected to fill a
vacancy shall be elected for the unexpired
term of his or her predecessor in office.
Vacancies may be filled or new Directorships
created and filled at any meeting of the
remaining Directors. Such action shall be
effected by the affirmative vote of a
majority of the remaining Directors, even if
less than a quorum of the Board of
Directors. The term “vacancy” as used in
this section shall include any directorship
that is unfilled as the result of absence,
death, resignation, removal, or
disqualification of a Director.
Section 6. Annual Meetings.
There shall be at least one (1) annual
meeting and three (3) Board of Directors
meetings during each year.
Section 7. Special Meetings.
Special meetings of the TNIADA Board of
Directors may be held at any time upon the
call of the TNIADA President or by the
direction of 2/3 of the members of the
TNIADA Board of Directors, provided that
written notice of each meeting is made
available to each member director and
alternate of the TNIADA Board of Directors
at least five (5) days prior to the date of
said meeting, and provided that said notice
shall state in detail the object of the
meeting and the subjects to be considered
therein. At Special Meetings of the TNIADA
Board of Directors, only business specified
in the notice of the meeting shall be
transacted by the TNIADA Board of Directors.
Special Meetings may be conducted by
teleconference.
Section 8. Location of Meetings.
The TNIADA Board of Directors Annual Meeting
shall be held at a location to be determined
TNIADA’s Board of Directors. Any additional
meetings may be held at any location chosen
by the TNIADA Board of Directors.
Section 9. Quorum.
a. Regular Meetings. At regular meetings
of the TNIADA Board of Directors, a quorum
shall consist of 2/3 of the total number of
TNIADA Directors, except as otherwise
provided in theses Bylaws.
b. Special Meetings. A quorum at Special
Meetings of the TNIADA Board of Directors
shall consist of 2/3 of the total number of
Directors.
Section 10. Voting.
Each Director is entitled to one (1)
vote. Except as otherwise provided by law or
these Bylaws, action may be taken by the
affirmative vote of a majority of those
present. No proxy votes shall be considered.
Under no circumstances will more than one
TNIADA Board Member be allowed to represent
any one member dealer. One membership equals
one vote. Additionally, one TNIADA Board
Member may represent only one member
dealership.
Section 11. Presiding Officer.
The meeting of the TNIADA Board of
Directors shall be presided over by the
TNIADA President or, in the President’s
absence, by the TNIADA Executive Director
or, in the Executive Director’s absence, by
the TNIADA President Elect. In the absence
of all three of these Officers, a presiding
officer shall be selected by those TNIADA
Directors present from among their group.
Section 12. Business.
At regular meetings of the TNIADA Board
of Directors, the Board shall be empowered
to transact any and all business which may
come before it, provided that such business
is not in conflict with the restrictions and
obligations set forth by law and in the
Corporation’s Certificate of Incorporation
and these Bylaws.
Section 13. Rules and Minutes.
All meetings of the Board of Directors
shall be conducted in accordance with the
latest edition of Robert's Rules of Order,
to the extent that such parliamentary
procedures are not inconsistent with these
Bylaws, the Corporation’s Articles of
Incorporation, the Act, or rules adopted by
the Board of Directors. Minutes of each
meeting shall be recorded by the Secretary,
containing results of the deliberations of
the Board of Directors. The minutes shall be
submitted to the Board of Directors for
approval at the subsequent meeting of the
Board of Directors.
Section 14. Notice.
Any director may waive notice of any
meeting. The attendance of a director at any
meeting shall constitute a waiver of notice
of such meeting, except where a director
attends a meeting for the express purpose of
objecting to the transaction of any business
because the meeting is not lawfully called
or convened. The transaction of business at
any meeting, however called or noticed, or
wherever held, shall be as valid as though
held at a meeting duly held after call and
notice if a quorum be present and if, either
before or after the meeting, each director
not present signs a written waiver of notice
or a consent to the holding of such meeting
or an approval of the minutes thereof. All
such waivers, consents, or approvals shall
be filed with the corporate records and made
a part of the minutes of the meeting. |
|
ARTICLE VII
Officers |
|
Section 1. Definition of Officers.
The Officers of the Corporation shall be a
Chairman, President, President-Elect, a
Treasurer, and Secretary. All Officers shall
first be members of the Board of Directors.
The offices of President and
President-Elect, and President and
Secretary, may not be held by the same
person.
Section 2. Election, Term and
Qualification.
The Officers of TNIADA shall be elected
or confirmed, as the case may be, by the
TNIADA Board of Directors at its annual
meeting as provided for in these Bylaws.
Only Regular Members or Associate Members in
good standing shall be qualified to serve as
Officers of TNIADA. Officers shall be
elected for a one-year term and shall serve
until the next Annual Meeting of the TNIADA
Board of Directors, or until their
replacement has been confirmed. The same
person shall not be eligible for election to
the office of President or President-Elect
for more than two consecutive terms. One
officer may not hold two offices at the same
time.
Section 3. Vacancies.
In the event that the office of Chairman of
the TNIADA Board of Directors becomes
vacant, the vacancy shall be filled pursuant
to procedure as set forth in Section 4 of
this Article. In the event that the office
of President shall become vacant, the
President Elect shall become President for
the unexpired portion of the term. The
TNIADA Board of Directors may fill any
vacancies among the other Officers by
selecting a replacement to serve for the
unexpired portion of the term. The serving
of an unexpired portion of a term shall not
preclude an officer from being eligible to
serve two full consecutive terms in such
position, if elected to do so by the TNIADA
Board of Directors.
Section 4. Chairman of the Board.
The office of Chairman of the Board
shall automatically be filled by the
immediate Past President, provided that
person shall not then be serving as
President. In the event that the immediate
Past President is not eligible to fill the
office of Chairman of the Board, the
immediate past Chairman of the Board shall
continue as Chairman. In the event that the
immediate past Chairman shall decline to so
serve, the office of Chairman of the Board
shall be filled by a vote of the TNIADA
Board of Directors.
Section 5. President.
The President shall be the Chief Elected
Officer of TNIADA and shall have the duties
and powers which normally pertain to that
office. The President shall be an ex-officio
member of all committees of TNIADA.
Section 6. President –Elect.
The President Elect shall be elected by
the TNIADA Board of Directors. The President
-Elect shall act in the absence of the
President and shall be an ex-officio member
of all committees. The President-Elect shall
hold that office for the year in which
elected and shall succeed to the office of
President in the following year, or sooner,
in the event of a vacancy in that office. In
the event that the President -Elect notifies
the Board of Directors of his/her inability
to serve, the Board of Directors shall
designate one of its members to serve in
that office.
Section 7. Secretary.
The Secretary shall be elected at large
by the TNIADA Board of Directors. The duties
of the Secretary shall be such as usually
pertain to that office. The Secretary shall
record the minutes of all meetings of the
Board of Directors; maintain such minutes in
one (1) or more books provided for such
purpose; see that all notices are duly given
in accordance with the provisions of these
Bylaws or as required by law; be the
custodian of the corporate records,
including but not limited to all
correspondence of the Corporation; be the
custodian of the seal of the Corporation and
see that such seal is affixed to all
documents where necessary, the execution of
which on behalf of the Corporation under its
seal is duly authorized in accordance with
the 10 provisions of these Bylaws; and in
general perform all of the duties incident
to the office of Secretary and such other
duties as from time to time may be assigned
to him or her by the President or by the
Board of Directors.
Section 8. Treasurer.
The Treasurer shall be elected at large
by the TNIADA Board of Directors. The
Treasurer shall be responsible for the
accounting of all monies and funds or
properties of TNIADA and the disbursement of
such funds pursuant to authorization of the
TNIADA Board of Directors. The Treasurer may
delegate to the TNIADA Executive Vice
President and/or Executive Secretary any or
all duties and powers of the Office,
provided that such delegation is made in
writing and is approved by the TNIADA Board
of Directors, and provided further that such
delegation may be revoked at any time by the
TNIADA Treasurer or Board of Directors.
Section 9. Past Presidents.
All Past Presidents (who are no longer
serving as President or Chairman of the
TNIADA Board) shall be considered as
Lifetime Members of TNIADA. The Past
Presidents shall also be named members of
the ex -officio Presidents Committee.
Section 10. Termination of Office.
The TNIADA Board of Directors may, at
any time in its sole discretion and with or
without cause, declare any office to be
vacated.
Section 11. Vice President(s).
There shall be Vice Presidents who shall
be assigned such duties as determined by the
TNIADA Board of Directors or President as
follows:
(a) One (1) Senior Vice President shall be
elected at-large by the Board of Directors.
(b) One (1) Vice President shall be elected
from each of the TNIADA Regions by the Board
of Directors. For purposes of section,
TNIADA Regions shall mean geographical
regions of the state of Tennessee. These
TNIADA Regions shall be determined by the
TNIADA Board of Directors, at their
discretion. TNIADA Regions shall be compact
and contiguous. To be eligible for election
from a specific TNIADA Region a member must
be domiciled within the geographical
boundaries of that region.
Section 12. Expenses and Compensation.
With the exception of the Executive
Director and staff, and the provisions of
Article XVII of these Bylaws, no salary
shall be paid to any TNIADA officer.
Budgeted and verified expenses for TNIADA
travel and/or work incurred by TNIADA Board
Members, Executive Vice President, Committee
Chairmen and/or Committee Members shall be
reimbursed in accordance with the TNIADA
Budget and Policy Manual. |
|
|
|
ARTICLE VIII
Executive Director |
|
The day-to-day management of TNIADA shall be
vested in an Executive Director, who shall
be known as the chief staff officer and
whose employment and termination shall be
the responsibility of the TNIADA Board of
Directors. The TNIADA Executive Director
shall have such authority and duties as are
determined by the TNIADA Board of Directors.
The Executive Director shall be responsible
for employment and termination of the other
TNIADA staff, with the exception of any
staff attorney(s). In the absence of an
Executive Director, the TNIADA Board of
Directors shall be responsible for
employment and termination of the TNIADA
staff. |
|
|
|
ARTICLE IX
Committees |
|
Section 1. Committees
(a) Qualifications and Tenure. Regular
Members or Associate Members in good
standing with TNIADA, and the current TNIADA
State Executive Director shall be qualified
to serve on other committees of TNIADA.
Except for the Ex-Officio Presidents
Committee, members of such committees shall
be appointed by the President, and the term
of service for committee members shall be
for one (1) year or through the end of the
next Annual Meeting. Nothing herein shall
preclude any qualified TNIADA member from
re-appointment.
(b) Appointments. Committee members shall be
appointed by the TNIADA President. The
TNIADA President shall have the power to
remove any member and to fill any vacancy on
any committee to which that office has the
power to appoint. The President shall
designate one of the committee members to be
chairman of each committee.
(c) Meetings and Voting of Committees. All
committees may provide by resolution the
time, date and place for holding regular
meetings of the committee without other
notice than such resolution. The chairman of
the committee may call special meetings.
Notice of special meetings shall be same as
those specified for the Board of Directors,
unless otherwise specified. A quorum for a
committee under this Article to conduct
business shall consist of a 2/3 of the
members of the committee. Except for the
Board of Directors, no committee of TNIADA
shall have the power to act on behalf of or
to bind TNIADA in any manner. Any committee
recommendation to be forwarded to a higher
authority for consideration shall have been
approved by a majority vote of the committee
members present at the meeting, except that
when authorized by the President, a mail or
telephone vote may be taken, in which case a
majority of the full committee must approve
any committee recommendation. A notation
shall accompany any recommendation submitted
by a committee wherein a majority of the
committee members were not involved in
voting on the recommendation. No proxy votes
shall be considered.
Section 2. Ex-Officio Presidents
Committee.
The TNIADA Ex Officio Presidents Committee
shall be composed of all past Presidents of
TNIADA.
Section 3. Membership Committee.
The TNIADA Membership Committee shall be
composed of a minimum of three members, and
shall have responsibility for developing
membership in TNIADA. This Committee shall
oversee ethics and standards for the
membership.
Section 4. Legislative Committee.
The TNIADA Legislative Committee shall
be composed of a minimum of three members,
and shall have the authority and duty of
reviewing the progress of legislation at the
state level, making recommendations
regarding legislative issues and keeping the
TNIADA Board of Directors informed on all
legislative matters affecting the
independent automobile dealer industry and
TNIADA.
Section 5. Member Benefit Committee.
The TNIADA Member Benefit Committee
shall consist of the current Executive
Director and their staff. This committee
shall have the authority to recommend TNIADA
policy concerning all TNIADA approved member
benefit programs and shall report to the
Board of Directors. This authority shall
include, but is not limited to,
recommendation of approval of all new
programs, amending or canceling current
programs.
Section 6. Bylaws Committee
The TNIADA Bylaws Committee shall be
composed of a minimum of 3 members appointed
by the TNIADA President. This committee will
monitor the operating environment of TNIADA
and the auto industry and suggest changes to
update and revise the Bylaws as needed.
Section 7. Other TNIADA Committees.
The TNIADA Board of Directors or President
may establish such other committees as will
further the objectives of TNIADA.
Section 8. Conflicts of Interest.
Notwithstanding any other provision of
these Bylaws or the Certificate of
Incorporation, all TNIADA members, who are
serving on Committees, that have any
conflict of interest, whether apparent or
actual, shall report the conflict to either
the Chairman of the respective committee or
the President of TNIADA, and abstain from
voting upon the issues in which the conflict
exists. |
|
ARTICLE X
Contracts |
|
All contracts entered in the name of TNIADA
shall be authorized by the Board of
Directors, except that the TNIADA Executive
Director may enter into contracts for,
annual meetings/conventions, promotional and
marketing, and any other contracts on behalf
of TNIADA that has been approved by the
Board of Directors. Such authority may be
revoked at any time by the TNIADA Board of
Directors. |
|
|
|
ARTICLE XI
Association Funds |
|
Section 1. Operations.
The monies of TNIADA shall be carried in the
name of the Tennessee Independent Automobile
Dealers Association in a bank, or banks,
named by the TNIADA Board of Directors. All
checks issued against the checking and/or
savings account of TNIADA shall be signed by
any of the following: President, Treasurer,
or Sr. Vice President; so designated by the
Board of Directors. Checks of $5,000.00 or
more would require a 2/3 majority vote of
the Board of Directors. Where the need
arises, in the opinion of the Treasurer, to
urgently disburse Funds in excess of
$5,000.01, electronic polling of all Board
Members, with 2/3 members responding in the
affirmative, is sufficient means of
notification. All money designated to a
management company agreement will be placed
in a bank of Management Company’s choice.
Section 2. Investments.
The TNIADA Treasurer, President and Vice
President, by unanimous decision, shall have
the authority to invest TNIADA funds,
provided such investment methods are
beneficial to TNIADA. Such actions must be
reported to the TNIADA Board of Directors at
their next meeting, and if necessary explain
how the chosen investments benefits are
superior to the previous investment(s). |
|
|
|
ARTICLE XII
Budget |
|
The TNIADA Treasurer shall be responsible
for developing a financial budget for each
TNIADA fiscal year. |
|
|
|
ARTICLE XIII
Fiscal Year |
|
TNIADA’s fiscal year of the Corporation
shall be from January 1 to December 31,
inclusive, or on such other date as
determined by the Board of Directors. |
|
|
|
ARTICLE XIV
Affiliated Association |
|
TNIADA has an affiliation with the National
Independent Automobile Dealers Association
(“NIADA”). A portion of the TNIADA
membership dues are calculated on a monthly
basis and forwarded to NIADA for services
which include but are not limited to:
bimonthly magazine publication and
distribution to all registered automotive
dealers in the state of Tennessee,
bi-monthly distribution of the National Used
Car News magazine, educational training, and
legislative updates. This affiliation will
remain in effect until otherwise voted upon
by the TNIADA Board of Directors. |
|
|
|
ARTICLE XV
Amendment of the Bylaws |
|
The TNIADA Bylaws may be altered or amended
at any regular or special meeting of the
TNIADA Board of Directors. A two-thirds vote
of the TNIADA Board members present at the
meeting shall be required to adopt any such
changes or amendments. |
|
|
|
ARTICLE XVI
Antitrust Policy Statement |
|
TNIADA is organized to promote, develop and
maintain the advancement of the independent
automobile dealer. TNIADA is not intended
to, and may not, play any role in the
competitive decisions of its members or
their employees, or in any way restrict the
competition in any aspect of the independent
automobile dealer industry. The TNIADA Board
of Directors through this statement of
policy makes clear its unequivocal support
for the policy of competition served by the
antitrust laws and its uncompromising intent
to comply strictly in all respects with
those laws. It is the individual
responsibility of every member of TNIADA to
be guided by the antitrust laws. It shall be
the special responsibility of committee
chairmen and association Officers to assure
that this policy is known and adhered to in
the course of activities pursued under their
leadership. It is not TNIADA’s role to act
as an arbiter or judge of competitive
conduct of industry members. As such, this
statement of antitrust policy is not a
mechanism through which members should
charge another member with illegal action. |
|
|
|
ARTICLE XVII
Limitation of Liability and Indemnification |
|
Section 1. Limitation of Liability.
To the fullest extent permitted by the
General Corporation Law of the State of
Tennessee and the IRC, the personal
liability of the Directors, Officers,
committee members, and employees of the
Corporation is hereby eliminated.
Section 2. Indemnification.
To the fullest extent permitted by the
General Corporation Law of the State of
Tennessee and the IRC, TNIADA shall
indemnify its Directors, Officers and
employees. Every director, officer or
employee of TNIADA shall be indemnified by
TNIADA against all expenses and liabilities,
including counsel fees, reasonably incurred
or imposed upon the individual in connection
with any proceeding to which the individual
may be made a party, or in which the
individual may become involved, by reason of
the individual being or having been a
director, officer or employee of TNIADA, or
any settlement thereof, whether or not the
individual is a director, officer or
employee at the time such expenses are
incurred, except in such cases wherein the
director, officer or employee is adjudged
guilty of willful malfeasance in the
performance of the individual’s duties.
Provided, however, in the event of a
settlement, the indemnification herein shall
apply only when the TNIADA Board of
Directors approves such settlement and
reimbursement as being for the best interest
of TNIADA. The foregoing right of
indemnification shall be in addition to and
not exclusive of all other rights to which
such director, officer or employee may be
entitled. |
|
|
|
ARTICLE XVIII
Inurement |
|
No part of the net earnings of TNIADA shall
inure to the benefit of, or be distributable
to, its Officers, Directors, committee
members, employees, or other private
persons, except that TNIADA shall be
authorized and empowered to pay reasonable
compensation for services rendered and to
make payments and distributions in
furtherance of the purposes set forth
herein. |
|
|
|
ARTICLE XIX
Conflicts of Interest |
|
In all instances, Directors, Officers,
committee members, and employees of the
Corporation should avoid all actions
involving material conflicts of interest
with the Corporation. From time to time, as
necessary, the Board of Directors may
develop policy guidelines to help ensure the
avoidance of any such material conflicts of
interest. No contract or transaction which
may result in a direct or indirect financial
or personal benefit to one of more the
Corporation’s Directors, Officers, or
employees shall be void or voidable solely
for this reason, if:
(1) The material facts of the individual’s
or individuals’ relationship or interest in
the contract or transaction are disclosed or
are known to the Board of Directors, and the
Board of Directors explicitly reviews the
matter with the concerned individual or
individuals absent while that matter is
being discussed; and
(2) The Board of Directors in good faith
authorizes the contract or transaction in
advance by the affirmative vote of a
majority of the disinterested Directors,
even though the disinterested Directors or
members may constitute less than a quorum;
and
(3) The contract or transaction is fair to
the Corporation as of the time it is
authorized, approved or ratified by the
Board of Directors. Interested Directors,
Officers or other interested individuals
shall recuse themselves from Board of
Directors meetings during both discussion
and voting in connection with potential or
actual conflict of interest situations. An
interested individual may, however, answer
questions if he or she otherwise recuses
himself or herself.
Interested Directors members may be counted
in determining the presence of a quorum at a
meeting of the Board of Directors at which
the Board authorizes the contract or
transaction at issue. |
|
|
|
ARTICLE XX
Governing Law |
|
All questions with respect to the
construction of these Bylaws shall be
determined in accordance with the applicable
provisions of the laws of the State of
Tennessee. |
|
|
|
ARTICLE XXI
Seal |
|
The seal of the Corporation shall be
circular in form and shall bear the name of
the Corporation, the year of its
incorporation, and the words “Corporate
Seal, State of Tennessee.” |
|
|
|
ARTICLE XXII
Headings |
|
The headings of these Bylaws are intended
solely for the convenience of reference and
are not intended for any purpose whatsoever
to explain, modify or place any construction
upon any of the provisions of these Bylaws. |
|
|
|
ARTICLE XIII
Severability |
|
All provisions of these Bylaws are
severable. If any provision or portion
hereof is determined to be unenforceable in
arbitration or by a court of competent
jurisdiction, then the remainder of the
Bylaws shall remain in full effect. |
|
|
|
Adopted by the Board of Directors: April 24,
2007
Last Revised: January 9, 2011
By: ______________________________________
Michael A. Dorsey
President, TNIADA
By: ______________________________________
John W. Niven Jr.
Secretary, TNIADA |
|
|
 |
|
|
|